Convention Details
Convention Details
CONVENTION REGISTRATION & PAYMENTS
Payments must be fully submitted no later than three (30) days before the event.
Any payments made after the 4 week deadline are subject to a $15 Per Dancer late fee.
All registration and entry fees are non-refundable, no exceptions. Studio credits are at the discretion of EPIX Dance Convention.
Each studio will be given a swag bag that will contain each dancer's assigned number with their name on it as well as some additional information and free goodies.
Studio registration packets must be picked up by a Studio’s Director or Studio Representative. No Parent or Dancer will be allowed to do so unless EPIX is informed prior to the event by the Studio Director.
If the Studio Director is not present they must email epixdanceconvention@gmail.com to assign a Studio Rep who is allowed to check in at the registration table on their behalf.
Registrations must be completed online. In person registrations will be accepted but are subjected to independent fees and late fees.
EPIX Dance Convention cannot guarantee registration on the morning of the event due to the possibility of selling out. Please contact the EPIX office before the convention to confirm availability.
Dancers attending multiple regional events in one season will receive 50% off convention fees after one regional city has been paid in full for the season. This discount must be manually applied and approved by the EPIX office. Please email epixdanceconvention@gmail.com to have this discount applied.
STUDIO REPRESENTATIVES
EPIX does sell or allow parent observers into the ballrooms.Observer Bands are $20 per person
All registered Studio Directors/Teachers are allowed to observe all classes, during the regional season for free.
We will require the studio representative’s name and date of birth, and they will need to complete the waiver before the event. The studio representative must sign the waiver as a “Teacher.”
PAYMENTS
No personal checks (Studio Check is allowed) , Canadian checks, or cash are accepted.
Please send one studio check for all Workshop fees and a separate studio check for any additional fees.
There will be a $35.00 fee for all returned checks.
All major credit cards are accepted: Visa, MasterCard, Discover, and American Express.
Please use letter-sized envelopes only. No boxes or large envelopes that need to be signed for.
Make all checks payable to:
EPIX Dance Convention
66 Brookside Village
Enfield CT, 06082h
SCHOLARSHIP REDEMPTION
If a dancer has moved dance studios or become “Independent,” they must get written permission from their former studio for any scholarships to be used through their new studio.
Once you have added a dancer to your registration roster, you will see a “scholarship” box next to their name. If a dancer has a valid scholarship, please check this box. A drop-down menu will appear with the scholarship options. Please select the scholarship that your dancer received. Once this scholarship is selected, the dancer’s registration fees will be waived.
One-day and Independent dancers are not eligible to receive scholarships at an EPIX weekend.
Students may only win each scholarship once a season. For example, if a dancer has won an MVA Runner-Up scholarship in a season, they cannot receive that scholarship again in the same season. However, they still qualify to place as the MVA Winner of their age division or for any partner scholarships.
Pro-Am Dancers are not eligible to receive scholarships.
Any scholarships that are not applied by or after the Event Registration or Payment Deadline will not be refunded or credited. It is the studio’s responsibility to apply the scholarships to each event registration. Please email epixdanceconvention@gmail.com for assistance with applying scholarships.
CONVENTION SCHEDULE
EPIX Dance Convention will email a convention schedule to the studio owner or director one week before the event date. The schedule will also be posted online under each event city on our TOUR DATE PAGE.
WRISTBANDS
Wristbands will be sold to any and all spectators wanting to watch the event. Anyone without a wristband will be denied entry into all ballrooms.
SECURITY & SAFETY
EPIX Dance Convention will follow all health and safety protocols at each event location. The host hotel or venue will take precautions to maintain a healthy and safe environment for all attendees.
The host hotel, facilities, and EPIX Dance Convention are not responsible for any lost personal items or injuries.
If a participant of EPIX Dance Convention requires first aid, please see a staff member at the registration booth or visit the EPIX Wellness Booth.
Please ensure that all personal items are against the perimeter of the ballroom at all times to avoid injury.
All dancers under the age of 18 who are registered with EPIX Dance Convention must be accompanied by an adult of legal age.
DIRECTORS & TEACHERS
Registered teachers may attend, take notes, or dance in any ballroom from on Sunday of the convention and attend teacher seminars if available.
INDEPENDENT DANCERS
Independent Dancers are not eligible to receive scholarships.
If you are with a dance studio and attending as an individual, your studio must still register you under their studio account. Parent registrations will not be accepted.
If you are not with a dance studio and want to attend classes as an Independent Dancer, please contact epixdanceconvention@gmail.com.
Dance Convention Pricing
Dance Convention Pricing
For all information regarding pricing, special offers, and exclusive discount codes, Please reach out to our head office at epixdanceconvention@gmail.com
and our dedicated team will be happy to assist. Whether you're a returning participant or new to Epix Dance Convention, we’re here to ensure you get the information you need. Don't miss out on potential savings—contact us today to discover the latest promotions and deals.
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